Promotion and Retention
This page contains documents and links related to Policy IHE and Regulations IHE-R dealing with the promotion and retention of students. Specifically, it deals with those students who have not met the standard on the Georgia Criterion Referenced Competency Test at grades 3, 5, and 8.
Principals, Scroll Down to a Box Like This to Find the Forms and Letters You Need Right Now! |
Policies and Frequently Asked Questions
Policy IHE--Promotion and Retention
Regulations IHE-R--Promotion and Retention
Frequently Asked Questions About Promotion, Retention, and Administrative Placement
Principals, the following letters should go out by the end of first semester to inform all parents of the promotion requirements. |
Letters to Parents Informing Them of the Policy and Potential Retention If Their Children Do Not Meet Standards--
These letters are to be sent to parents early in the school year.
(Principals may paste these letters on school letter head)
Third Grade Letter in Word (English)
Third Grade Letter in Word (Spanish)
Fifth Grade Letter in Word (English)
Fifth Grade Letter in Word (Spanish)
Eighth Grade Letter in Word (English)
Eighth Grade Letter in Word (Spanish)
Principals, these letters need to go out to parents of students who have not passed the CRCT spring testing. Send them as soon as you have CRCT results. |
Letters to Parents Informing Them That Their Child Has Failed to Meet Minimum Scores on the CRCT following the testing in spring and needs to attend summer school.
These letters are to go out to parents as soon as spring testing results are in.
(Principals may paste these letters on school letter head, fill in the student's name, score, summer school locations, and CRCT retest date)
Third Grade Letter in Word (English)
Third Grade Letter (French)
Third Grade Letter (Spanish)
Third Grade Letter (Vietnamese)
Fifth Grade Letter in Word (English)
Fifth Grade Letter (French)
Fifth Grade Letter (Spanish)
Fifth Grade Letter (Vietnamese)
Eighth Grade Letter in Word (English)
Eighth Grade Letter (French)
Eighth Grade Letter (Spanish)
Eighth Grade Letter (Vietnamese)
Determining Promotion and Retention
Flow Chart for Third Grade Promotion
Flow Chart for Fifth Grade Promotion
Flow Chart for Eighth Grade Promotion
Flow Chart for Special Education Promotion
Principal's Instructions for Notifying Parents of Scores and
Placement Committee Meetings
Flow Chart for Appeals (3rd Grade)
Flow Chart for Appeals (5th Grade)
Flow Chart for Appeals (8th Grade)
Principals, here are the letters to send out to parents of students who have failed the summer CRCT retest and who will be retained. |
Letters to Parents of Students Being Retained Following the Summer CRCT Retest
These letters are to go out following the return of scores on the summer retest.
Letter to Parents of Retained 3rd Grader (English)
Letter to Parents of Retained 3rd Grader (Spanish)
Letter to Parents of Retained 3rd Grader (Vietnamese)
Letter to Parents of Retained 3rd Grader (French)
Letter to Parents of Retained 5th Grader (English)
Letter to Parents of Retained 5th Grader (Spanish)
Letter to Parents of Retained 5th Grader (Vietnamese)
Letter to Parents of Retained 5th Grader (French)
Letter to Parents of Retained 8th Grader (English)
Letter to Parents of Retained 8th Grader (Spanish)
Letter to Parents of Retained 8th Grader (Vietnamese)
Letter to Parents of Retained 8th Grader (French)
Principals, these letters go to parents of students who passed the summer CRCT retest and will be promoted. |
Letters to Parents of Students Being Promoted
These letters are to go out following the return of scores on the summer retest.
Letter to Parents of Promoted 3rd Grader (English)
Letter to Parents of Promoted 3rd Grader (Spanish)
Letter to Parents of Promoted 3rd Grader (Vietnamese)
Letter to Parents of Promoted 3rd Grader (French)
Letter to Parents of Promoted 5th Grader (English)
Letter to Parents of Promoted 5th Grader (Spanish)
Letter to Parents of Promoted 5rd Grader (Vietnamese)
Letter to Parents of Promoted 5th Grader (French)
Letter to Parents of Promoted 8th Grader (English)
Letter to Parents of Promoted 8th Grader (Spanish)
Letter to Parents of Promoted 8rd Grader (Vietnamese)
Letter to Parents of Promoted 8th Grader (French)
Principals, here is information about the appeals process and the forms the appeals committees will need. |
The Appeal Process
The Appeal Steps (cartoon for parents) (English)
The Appeal Steps (cartoon for parents) (Spanish)
The Appeal Steps (cartoon for parents) (Vietnamese)
The Appeal Steps (cartoon for parents) (French)
Appeal Hearing Forms
Instructions to SST Chairperson on Conducting Appeals
Third Grade Appeal Hearing Form in Word
Third Grade CRCT Appeals Data Form
Fifth Grade Appeal Hearing Form in Word
Fifth Grade CRCT Appeals Data Form
Eighth Grade Appeal Hearing Form in Word
Eighth Grade CRCT Appeals Data Form
Sample Letter for Parent/Guardian to Appeal the Decision of the Placement Committee to Retain a Child
Appropriate Placement and Follow-Up
Instructions for Developing an Extended, Accelerated, or Differentiated Program for Third or Fourth Grade Students
Instructions for Developing an Extended, Accelerated, or Differentiated Program for Fifth or Sixth Grade Students
Remedial Education Program Guide for Middle and High Schools
Instructions for Coding Students in SASI
Information on the EIP program can be obtained from the State DOE web site at http://www.glc.k12.ga.us/pandp/eip/homepg.htm
